Best Invoice Software of 2025
Compare the top invoicing tools to simplify billing, get paid faster, and manage your cash flow
Staff Writer
Arorix Editorial Team
Updated: June 14, 2025, 5:29pm
1
9.8
QuickBooks Online – Best Overall for Most Businesses
- Starts at $30/month (frequent discounts to ~$15–$22/mo)
- Built-in tax, bookkeeping, and invoice tools in one platform
- Trusted by millions; excellent for SMBs and scaling operations
2
9.5
FreshBooks – Best for Freelancers & Service Providers
- Starts at $19/month (discounts often available)
- Time tracking, estimates, and automatic billing features built in
- Highly user-friendly with strong mobile support
- Free forever (up to 1,000 invoices/year)
- Great templates, client portal, and multi-currency support
- Perfect for startups and solopreneurs on a tight budget
- Free forever (up to 1,000 invoices/year)
- Multi-currency invoicing and automated bank feeds
- Ideal for businesses with multiple team members or international clients
- $0/month; 2.9% + $0.30 per transaction
- Send invoices via text, email, or mobile app instantly
- Syncs with Square POS, great for contractors and mobile vendors
Best for SMBs + All-in-One Tools
- Starts at $30/month
- Invoicing, taxes, bookkeeping
- Great for scaling ops
9.8
2
Best for Freelancers + Services
- Starts at $19/month
- Invoicing + time tracking
- Mobile-friendly + easy UI
9.5
- Free (up to 1,000 invoices/year)
- Templates, portal, multi-currency
- Great for solo startups
- $15–$78/month (3 plans)
- Multi-currency + bank sync
- Ideal for remote teams
- $0/month | 2.9% + 30¢
- Send via text, email, app
- Syncs with Square POS
Advanced Billing & Spend Tools for Scaling Teams
- Custom pricing ($8–$20/user)
- Centralized spend + automation
- Built for fast-scaling companies
- 2.9% per transaction
- Auto-creates invoices from quotes
- Great for closing + collecting fast
Looking for a Complete All-in-One Solution?
Best Overall Business Launch Solution
- EIN, docs, & custom branding included
- Access to Arorix OSâ„¢ business dashboard
- Website, CRM, and automation tools built-in
9.9
What Is Billing & Invoicing Software?
A Point-of-Sale (POS) system is the combination of hardware and software that businesses use to accept payments, manage sales, and run day-to-day operations. While early systems were just digital cash registers, modern POS solutions have evolved into full-scale business hubs. They can track inventory, handle customer profiles, manage staff permissions, process refunds, and even generate detailed sales reports.
Whether you’re selling in-person, online, or both — a good POS system helps you speed up transactions, stay organized, and grow more efficiently.
Who Should Use Billing & Spend Software?
Freelancers & Creatives – Need simple invoicing, time tracking, and payment reminders.
Small to Mid-Sized Businesses – Want scalable tools that combine billing, accounting, and client management.
Growing Teams & Enterprises – Require advanced control over employee spending, bill pay, and financial compliance.
Sales-Driven B2B Companies – Need seamless quote-to-invoice flows inside their CRM.
Key Features to Look For
Automated Invoicing – Schedule, send, and follow up on invoices automatically.
Expense & Spend Tracking – Monitor where your money goes — by category, employee, or vendor.
Client Portals – Let clients view and pay invoices online.
Multi-Currency & Tax Tools – Especially important for global businesses or freelancers abroad.
Platform Integration – Sync with accounting, payroll, CRM, and tax software.
How to Choose the Right Tool
Solo or Freelance?
Choose FreshBooks or Zoho Invoice — simple, fast, and client-friendly.
Growing Business with Employees?
Use QuickBooks or Xero to manage finances and scale your team.
Need Payment Processing with Invoicing?
Go with Square Invoices — especially if you do in-person or mobile business.
Need Full Control of Team Spending?
Use Rippling Spend for company-wide bill pay, reimbursements, and approval workflows.
Already Using a CRM for Sales?
Choose HubSpot Invoicing to turn quotes into invoices with a single click.
How Arorix Can Help You
Arorix simplifies the search for the right invoicing and billing tools by doing the research for you. We compare the top-rated platforms across features, pricing, user experience, and business fit—so you don’t waste time guessing. Whether you’re a freelancer, a growing team, or an enterprise looking to scale, Arorix helps you:
Find the Right Tools Fast – No fluff. Just side-by-side comparisons of what actually matters.
Make Informed Decisions – We break down complex features into plain language that’s easy to act on.
Get Started Confidently – Our guides, reviews, and affiliate partnerships connect you with trusted providers.
We’ve helped thousands of entrepreneurs and business owners get their operations set up smarter—now it’s your turn.
